Last Updated: 5th May 2021
This website is managed by The Together Initiative.
The Together Initiative is committed to protecting and respecting your privacy. This Privacy Statement explains how and why we collect your personal information when you visit our website, complete our surveys or sign up to hear more from us. It also explains how we use your data, the conditions under which we may disclose it to others and how we keep it secure.
We may change this policy from time to time, so please check this page for updates. By using our website you accept the conditions set out in this Privacy Statement. Any questions regarding this Statement and our privacy practices should be sent by email to firstname.lastname@example.org.
Who are we?
The Together Initiative is a small non-profit governing entity for the Together Campaign, a coalition that everyone is invited to join, from community groups to some of the UK’s best known organisations. Our aim is to bring people together and bridge divides, to help build a kinder, closer and more connected country.
The Together Initiative is also a “data controller”. This means that we are responsible for how we hold and use personal information about you.
Data Protection Officer
We have appointed a Data Protection Officer to oversee compliance with this Privacy Statement. If you have any questions about this Statement or how we handle your personal information, please contact the Data Protection Officer at email@example.com. The Data Protection Officer is also a member of the Together Initiative’s Board of Trustees.
What type of personal information is collected from you?
Personal information, or personal data, means any information about an individual from which that person can be identified. It does not include information where the identity has been removed (anonymous data).
When and how do we collect this information from you?
When you sign up
We will ask you for certain demographic information, such as:
We collect the above information as part your participation in the Thank You Day event, on the basis of our legitimate interest.
When you provide us with your contact details
We collect this to, for example:
We will obtain your opt-in consent before we use your personal information for these purposes. If you no longer want to receive communications from us, you can revoke your consent at any time by unsubscribing using the link in the communications themselves. Alternatively, you can send an email at any time to the administrator at firstname.lastname@example.org.
When you use our website, we collect certain ‘technical’ pieces of personal information, including your IP address and other statistical data, automatically using cookies. We do this to monitor customer traffic patterns, website usage and related website information in order to optimize your use of our website, and to ensure that content from our website is presented in the most effective manner for you and for your computer.
How long do we retain your personal information for?
We will hold your personal information on our systems for as long as is necessary to fulfil the purposes for which we collected the personal information and consistent with applicable law. The criteria used to determine our retention periods include:
Who has access to your personal information?
We do not sell or rent your personal information to third parties. However, we do disclose your personal information to our third party service providers, to facilitate services they provide to us. These can include providers of services such as website hosting, data analysis, fraud prevention, information technology and related infrastructure provision, email delivery, auditing, and other services.
When we use third party service providers, we disclose only the personal information that is necessary for the service provider to deliver their service, and where we have a contract in place with the service provider that requires them to keep your personal information secure and not to use it for their own purposes.
Other Uses and Disclosures
We also use and disclose your personal information as necessary or appropriate, in particular when we have a legal obligation or legitimate interest to do so:
How you can access, update or delete your personal information
If you would like to request to access, correct, update, suppress, restrict, or delete personal information, object to or opt out of the processing of personal information, or if you would like to request to receive a copy of your personal information for purposes of transmitting it to another company (to the extent these rights are provided to you by applicable law), please contact our Data Protection Officer in writing via email@example.com. We will respond to your request consistent with applicable law.
Securing your personal information
We seek to use reasonable organisational, technical and administrative measures to protect personal information within our organisation. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below.
Transferring Personal Information to a Country outside the UK or EEA
We may transfer any personal information we hold to a country outside the UK or European Economic Area (“EEA”) provided that one of the following conditions applies:
Links to and from other websites
Our website may contain links to other websites run by other organisations. This Privacy Statement applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
We are committed to protecting the privacy of children aged 16 or under. Our website is not directed at children aged 16 or under. However, we may from time to time conduct surveys that are aimed specifically at children in schools. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with any personal information.
Review of this Statement
We regularly review this Statement, and may update it from time to time to meet our business requirements and/or comply with statutory provisions. You can see the date of the latest update at the top of the Statement. If we make material or substantive changes to one of our privacy policies, we will seek to actively bring those changes to your attention.